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Port Handbook

(Issued on the 23rd of September 2004)

SECTION I General regulations
SECTION II Notifications to the Port Authority
SECTION III The arrival in port and berthing of the vessel
SECTION IV Port security
SECTION V Unloading, loading and storage of goods
SECTION VI Environmental regulations
SECTION VII Fire prevention
SECTION VIII Road and rail traffic
SECTION IX Measures in the event of damages and violations
SECTION X Miscellaneous regulations

These Port Regulations of the Municipality of Hanko, by which the Municipality’s Port Regulations confirmed on the 1st of January 1987 along with their later modifications and additions are abolished, shall enter into force on the 1st of March 2005.


General regulations

1 §
In the Port area belonging to the Municipality of Hanko, in addition to Laws and Statutes in force and any regulations based on these, the stipulations of these Port Regulations shall be complied with.

2 §
The Port area referred to in these Port Regulations comprises the Western Harbour and the Outer Harbour.
For the boundaries of the Port area, please refer to the map attached to these Port Regulations.

3 §
Port administration is ensured by a Port Committee supervised by the Municipal Board. The practical administration of the Port shall be entrusted to the Port Office of the municipality of Hanko subordinate to the Port Committee.
The duties of the Port Authorities supervising conformance with these Port Regulations are specified in the Ordinance for the Port Committee and Port Office (or other similar regulations).
In the municipality of Hanko, the competent Port Authorities are the Port Committee, Port Director, the Deputy Harbour Master and Technical Manager of the port.

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Notifications to the Port Authority

4 §
The operator, agent or Master of a vessel arriving at the port shall submit to the Port Office/Port/Port Authority an advance notification of the arriving vessel no later than 24 hours before the vessel reaches the Port; or at the latest as the vessel leaves its previous port of call in case of a crossing that is less than 24 hours in duration; or if the next port of call is not known or has changed during the crossing, as soon as this information becomes available.
The notification shall contain all information required by the Port Authority, including the security level of the vessel. This notification need not be submitted for vessels in scheduled traffic, unless the Port Office/Port Authority/Port specifically so requires.

5 §
A notification of the vessel’s arrival and departure shall be submitted to the Port Authority/Port immediately after the arrival and departure of the vessel unless otherwise agreed. This notification shall contain any information required by the Finnish Maritime Administration, Port Authorities and the Customs concerning goods unloaded and loaded as well as the numbers of passengers arriving and departing. The Master or agent of the vessel shall similarly submit any other information required for the charging of port dues by the Port Administration/Port and for the promotion of safety and security of the Port and vessel traffic. These notifications shall also contain the ISPS security level declaration and any other information required by the ISPS regulations.

6 §
Notification of passenger vessel schedules and changes therein shall be given in good time. Operation can only start after the Port Authority/Port has approved the schedule.

7 §
Notification of any tug, water-bus, fishing trawler or other similar vessel engaged in a commercial activity and operating in or from the port shall be given to the Port Authority/Port before initiation of such activity.

8 §
This notification need not be submitted concerning a vessel owned by the Government of Finland, unless such a vessel is used for mercantile shipping. This exemption also applies to any boats used for recreational purposes. Such boats also are exempt from the advance notification requirement.

Of goods classified as dangerous, advance notification shall be given to the Port Authority/Port 24 hours before such a consignment is brought into the Port area, unless otherwise agreed. Goods classified as dangerous refer to substances intended in the International Maritime Dangerous Goods (IMDG) Code, the European Agreement on the International Carriage of Dangerous Goods by Road (ADR) and the Regulations concerning the International Carriage of Dangerous Goods by Rail (RID).
In addition, while transporting particularly dangerous goods or large quantities of dangerous goods, it is necessary to ensure in advance that the consignment may be brought into the Port area (advance enquiry).

10 §
These notifications shall be submitted in the PortNet maritime information system or using another method as specifically agreed.

11 §
In case the vessel is arriving from an area contaminated by a generally dangerous disease or if a person onboard the vessel has during the crossing fallen ill with a disease that is generally dangerous, suspected to be contagious or is unknown, notification of this shall be given in good time to the Port Authority/Port and advice by the Port Authority/Port shall be awaited before entering the Port.
In case of the death of or occurrence of a serious illness in an animal onboard during the crossing, notification of this shall be given to the Port Authority/Port. In this case, no animals may be unloaded from the vessel without the permission of the Municipal Veterinary Officer or another competent Veterinary Health Authority.

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The arrival in port and berthing of the vessel

12 §
The maximum speed permitted in the Port area is indicated by means of appropriate signs. This speed shall be so adjusted that it does not cause damage, inconvenience or danger.

13 §
The vessel shall be moored or anchored in the location indicated by the Port Authority, and it may not be moved to another location without their permission. The berths are mainly allocated in the order of arrival in Port. By decision of the Port Authority or by specific agreement, exceptions may however be made to this rule.
The Master of the vessel shall keep himself informed of the current water depth at the berth.

14 §
While mooring and casting off the vessel as well as while the vessel is in the berth, necessary care shall be taken to avoid damaging the quay and any cranes located on it. Towing assistance shall be used as necessary while mooring and casting off. The Port Authority may also order the vessel to use towing assistance.
Using the anchor on the quayside should be avoided. When moored, the vessel shall be adequately fendered off.
Gangways and accommodation ladders shall be fitted with handrails and protective netting and illuminated during the hours of darkness.
Davits, derricks, cranes, accommodation ladders and other equipment reaching over the vessel’s sides shall be positioned so that they do not hamper the movements of the cranes on the quay nor vessel traffic on the seaward side.
Before and while the vessel is moored, its drains and other outlets shall be covered to prevent water or sewage from being discharged onto the quay.
The propeller of a berthed vessel may only be run at a slow speed for testing while standing by for departure except when otherwise agreed with the Port Authority.

15 §
The vessel shall be removed to another berth in case the Port Authority so decides.
Any vessel in the port area, unless laid up, shall be adequately manned to enable the vessel to be moved if necessary.

16 §
Tankers transporting dangerous goods and, when ordered to do so by the Port Authority, any other vessels shall after mooring pay out two towing lines for towing in an emergency, one fore and the other aft at the vessel’s seaward side with the eyelets close to the water surface.

17 §
Mooring a laid-up vessel in the Port shall be at discretion of the Port Authority. The vessel shall be moored in the place and manner advised by the Port Authority. The owner or the party in possession of the vessel shall ensure the good quality and conditions of the moorings at all times.
The owner or the agent of a laid-up vessel shall entrust the maintenance of the vessel to a reliable person whose name and address shall be made known to the Port Authority.

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Port security

18 §
Trespassing on the Port area indicated as being closed for unauthorized access by means of fencing or signs is not permitted (in a port facility intended in the ISPS regulations). A person wishing to gain access to such a Port area shall on request present an identification card or access permit approved by the Port Authority or otherwise prove their identity. Any unauthorized persons found inside the Port area may be removed, if necessary with the assistance of Police, Customs and Border Guard Authorities.

19 §
It is the responsibility of everyone to submit to the Port any information that may be significant in terms of port security and port facility and shipping security as intended in the ISPS regulations.

20 §
While the vessel is in Port, it shall notify the Port of any inbound and outbound traffic of persons and goods for the purposes of access control.

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Unloading, loading and storage of goods

21 §
While unloading and loading goods, care shall be taken not to damage structural parts of the quay or port equipment used in the loading or unloading operations. When placing heavy cranes on the dock, the crane owner shall check the bearing capacity of the quay with the Port Authority and obtain their approval for the location of the crane.

22 §
Goods or parcels may not during the loading or unloading operations be placed in the way of port cranes, on the quay, streets, alleyways, in front of warehouse doors, on top of fire hydrants or anywhere where they may block access to life-saving appliances nor anywhere else where they may hamper traffic except in special cases by specific permission issued by the Port Authority for each individual case.

23 §
Any Stevedore’s gear and machinery that is privately owned and used in the Port area shall be equipped with the name or logo of their owner, and in case of machinery also with an ID number. Stevedore’s gear and working machinery may not be left on the quay area after the work has been completed.

24 §
Dangerous goods shall be unloaded and loaded on condition that they, with the exception of bulk goods, are provided with appropriate labels as intended in such as the IMDG Code or that they are packaged following a method which conforms with this Code or is otherwise appropriate.
In case such dangerous goods are not labelled or packaged as described above, the Port Authority may forbid their unloading from the vessel or their transport by land to the Port area for loading, or resort to any other safety measures.

25 §
While unloading and loading dangerous goods in bulk, the Master of the vessel or the owner of the goods shall, on request of the Port Authority, arrange efficient supervision and take any other safety measures at their cost. The access of unauthorized persons to the unloading and loading area shall be prevented by means of warning notices and appropriate barriers.
While unloading and loading liquid fuels in an oil port, the Port’s own safety guidelines shall also be adhered to.

26 §
In case vermin are found in the cargo of a vessel, unloading shall cease immediately. It is the duty of the Master of the vessel to report this to the Port Authorities and to await their advice before continuing with the unloading.

27 §
While storing goods in the Port area, the instructions issued by the Port Authority shall be adhered to. Goods may not be stored in such a way that they may block road access or hamper the use of life-saving or fire-fighting equipment.
Goods that cause inconvenience or damage because of a leak, odour or any other reason shall be immediately removed from the Port area by their owner.

28 §
Explosives and radioactive substances may only be stored in the Port area if permitted by a Law or a Statutory Act or if permission to do so has been granted based on a Law or a Statutory Act.

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Environmental regulations

29 §
The Master of the vessel shall make sure that no substances or waste contaminating the environment are discharged from the vessel. The Master shall also ensure that the operation of the vessel does not cause unreasonable inconvenience to other users of the Port. The Master shall further make sure that the waste management guidelines of the Port Authority/Port are complied with in the handling and sorting of waste.

30 §
It is the duty of the Master of the vessel or the owner of the goods to immediately notify the Port Authorities in case goods have fallen overboard or oil or any other pollutant has leaked in the water and to take appropriate measures for their removal.

31 §
While handling goods in the Port area, the Operators shall take care not to unnecessary defile the Port area and ensure that unnecessary noise is avoided. In case the handling of goods causes dust or noise that is harmful to the environment, the Port Authority may interrupt the handling of such goods. The parties handling goods and managing such work shall ensure that rubbish, waste, pallets and covers are taken to the appropriate locations and that any areas soiled are cleaned up.

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Fire prevention

32 §
In case the cargo of a vessel includes inflammable goods, the making of open fires, repair work producing sparks and smoking are prohibited on open decks as well as in the vicinity of the vessel both on the quay and seaward side.
A tanker shall immediately after mooring be earthed by means of an earthing cable. This earthing cable may only be disconnected as the vessel leaves the Port. The ventilation of such tanks onboard the vessel where inflammable substances have been carried is prohibited without permission of the Port Authority.
At quays and storage areas for inflammable liquids, the making of open flames and smoking outdoors is prohibited. This prohibition also applies to the seaside area within a 50 m radius of the storage areas, quays and vessels.
As regards other instances of making fires in the Port areas, please refer to the specific regulations.

33 §
Any marked fire alleyways in the warehouses and storage areas in the Port area as well as routes to fire hydrants, fire wells and fire extinguishing pipes shall be kept clear at all times. The fire-fighting and life-saving equipment, automatic fire detection and life-saving appliances as well as Automatic Fire Detection and Extinguishing devices shall be kept in order at all times and portable fire extinguishers shall be easily accessible.

34 §
The crews of vessels in the Port shall take part in the rescue operations and the removing of vessels from locations under risk according to the instructions of the authorities and to the best of their ability.

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Road and rail traffic

35 §
Trains, passenger passage ways or cranes moving on rails or any other stock on rails shall have the right of way over any other vehicles. The driver of a vehicle stopped or parked on the rails of a gantry crane or train may not leave the vehicle.

36 §
The highest permissible speed of vehicles, parking areas and any other traffic arrangements are indicated by traffic signs.

37 §
For the use of motor vehicles over a water area covered with ice, please refer to specific regulations.

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Measures in the event of damages and violations

38 §
In case a vessel or a boat has touched bottom, submerged or sunk, its owner or the party in possession of it shall remove it as soon as possible.
In case the sunken vessel or other object in the water causes danger or obstruction to traffic, its owner or the party in possession of it shall mark it with warning signs. In case they neglect to do so, the Port Authority shall take care of its marking at the cost of the owner or the possessor.

39 §
In case the quay or other Port equipment is damaged by a Port user, this damage shall immediately be reported to the Port Authority/the Port. The Port Authority will set up a meeting for surveying the damage, to which the party having caused the damage or their representative is invited to participate.

40 §
In case a vessel, a boat or any goods are placed in the Port area without permission or in a manner that otherwise is in violation of the Port Regulations or obstructs traffic and the Master, Haulier, owner or possessor neglects to have them removed, they can be removed by the Port Authorities at the cost of the relevant party.

41 §
In case goods, machinery or vehicles are placed in the land area of the Port against the orders of the Port Authorities and their Master, Haulier, owner or possessor neglects to have them removed, they can be removed by the Port Authorities at the cost of the relevant party.

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Miscellaneous regulations

42 §
Boats used for recreational purposes shall avoid moving in the harbour area unnecessarily and always give the right of way to commercial vessels.
Such boats may not be moored in berths designed for the loading or unloading of vessels, on beacons or other navigation marks or elsewhere where they may obstruct traffic.

43 §
No objects obstructing traffic may be placed in the Port area without permission by the Port Authorities.
Fishing in an access channel or from a bridge, in the harbour basin, on the dock or other similar location that causes an obstruction is prohibited. Swimming in the harbour basin and in the access channels is prohibited. Opening a channel outside the public navigation channel is only allowed by permission of the Port Authorities.

44 §
For any violations of these Port Regulations and orders issued by the Port Authority based on these, unless the violation is minor and no specific penalty is imposed for it in the Laws and Statutes in force, a fine may be imposed, in addition to which the perpetrator shall, in accordance with the Law, be liable to indemnify any damages and costs caused by them.

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